Updating the team page, the LinkedIn photos and the email signatures all at once sounds like a project nobody has time for. An office headshot day is how companies get it done in a single afternoon, without sending anyone across town to a studio. Here is how to plan one that runs smoothly in Orlando or Tampa.
1. Pick the format: photo booth or photographer
A headshot photo booth is fast and relaxed. Team members walk up, get a few frames, and pick their favorite from an instant gallery. It works well at events, all-hands meetings and open offices where you want high participation. A professional photographer on site is the better fit when you need a consistent, polished look for executives, sales teams or a new website. Both options are available through our corporate headshots service in Orlando and Tampa.
Which state-of-the-art photobooth is perfect for your event?
2. Choose a spot with good light and a little space
A conference room, lobby or open corner near a window is usually enough. We need roughly the footprint of a small meeting room and access to power. Tell us about the space ahead of time and we will plan the setup around it.
3. Schedule in short time slots
Headshot sessions are quick, so the key to minimal disruption is a simple sign-up sheet with staggered times. People step away from their desks for a few minutes and go right back to work. Send a reminder the day before so nobody is caught off guard.
4. Share a few easy prep tips
Ask the team to bring a solid-color top or two, to avoid busy patterns, and to plan for a quick touch-up beforehand. Let them know the shoot is relaxed. Most people are more comfortable once they see the first few frames.
5. Decide how photos will be delivered
Agree up front on how each person receives and selects their photo, and where the final images will be used: LinkedIn, the company website, internal directories or press materials. Having this settled keeps the follow-up simple.
6. Plan for new hires and future updates
If your team is growing, ask about repeat visits so new people match the existing look.
Ready to plan yours?
Tell us your team size, location and timing, and we will reply with availability and ideas. Request a free corporate headshots quote or text us at 321-321-6564.